Addressing questions about the Italian authority’s recent regulations requiring Green Pass certification as well as questions about life on campus.

Please note: this is a 'live' document and will be updated with pertinent Q&As as they arise. New information will always be added to the top of the list and marked 'Updated'.

 

SECTION A: UPDATES TO THE ORIGINAL Q&As
This section details Q&As that have arisen since the publication of the original set of questions. Updates will be added here.

Yes, but be aware of the regulations. Many off-campus classes and class trips will require you to have a valid Green pass or equivalent, for site visits, museum visits, inter-regional travel by train or bus, and plane travel in the EU, as well as eating indoors. If you do not have valid certification it’s your responsibility. Take a Covid-19 test within 48 hours of the class trip in order to obtain a temporary Italian green pass. Talk to your professor about upcoming off-campus classes and trips - be prepared.

The rules on entry into Italy are based upon the country you are entering from, your travel destinations in the previous 14 days, your vaccination status, and various other criteria. Rules for entry are updated regularly and subject to change. For the latest official information, you should complete the Italian Health Ministry questionnaire at https://infocovid.viaggiaresicuri.it/index_en.html. This will provide you with information based on your personal status and travel history.

SECTION 1: VACCINES & THE GREEN PASS
The Italian authorities have decreed that all students attending university in Italy must possess a Covid-19 ‘Green Pass’ or equivalent official documentation. The Green Pass is also required to access many cultural & social venues (museums, galleries, swimming pools, gyms, wellness centers, fairs, festivals, conventions and congresses, spas, etc.), all long-distance transport (including private transport by the university for field trips, etc.), and to dine indoors at restaurants.
 
Please note: these regulations may change at any time, dependent on the Italian authorities' actions in response to the Covid-19 health situation. AUR is bound to follow the official directives and regulations issued by the Italian authorities. Should any changes occur, we will inform our community at the earliest opportunity.

The Italian ‘Green Pass’ is a digital and/or paper certificate that is issued to individuals in Italy who have:

  • Completed the full Covid-19 vaccination cycle, or where at least 14 days have passed from the date of the first vaccination, or
  • Received a negative PCR or rapid swab test, taken within the last 48 hours, or
  • Recovered from Covid-19 in the last 6 months and have certificated validation of this.

Acceptable equivalent documentation must be issued by a valid authority (doctor, State, nation, etc.) and must address the vaccination or recovery status of the individual.

FOR VACCINATED INDIVIDUALS:
Acceptable equivalent documentation proving vaccination must show the following details:

  • The identification data of the holder (name, surname, date of birth)
  • The vaccine data (name and lot number)
  • The date(s) of vaccination
  • The identification data of who issued the certificate (State, Health Authority, etc.)

In paper and/or digital format, the certification must be written in at least one of the following languages: Italian, English, French, or Spanish. If the certificate is not issued in one of the four languages indicated, a certified translation must accompany it.

Importantly, the certification must be for one of the vaccines currently accepted in Italy and authorized by the EMA (European Medicines Agency). These are:

  • Pfizer BioNtech
  • Moderna
  • AstraZeneca
  • Johnson & Johnson

IMPORTANT: If you have been vaccinated with a vaccine that is not on that list, your certification will not be accepted as a viable equivalent, and you will have to be re-vaccinated (with one of the above) or have a negative Covid-19 test within the previous 48-hours.

FOR RECOVERED INDIVIDUALS:
If you have recovered from Covid-19 infection within the last six months, your certification for this must contain:

  • identification data of the holder (first name, last name, date of birth)
  • information about the holder's previous SARS-CoV-2 infection following a positive test (date of the first positive swab)
  • Identifying data of the certificate issuer (State, Health Authority, etc.)

All certifications, in paper and/or digital format, that are not in Italian, English, French, or Spanish must be accompanied by a certified translation

You should

  • Fill out the European Passenger Locator form 24 hours before boarding the plane (or any other means of transportation). Print it out and take with you. (you can use this link)
  • Check with the airline company if a Covid-19 test is required before boarding the plane – they will tell you and, if a test is necessary, will inform you which type of test is acceptable.
  • Ensure you bring the actual vaccination card (or medical certificate for those who recovered from Covid-19) - a simple photocopy it is not sufficient.

Finally, but equally important, please make sure you have filled in AUR's Travel & Covid declaration form. This is separate from the European Passenger Locator form, but the information requested is essential for the smooth operation of the university. If you have not completed the AUR Travel and Covid declaration form, you will not be permitted to enter the campus.

You'll find the AUR Travel & Covid declaration form on MyAUR under the 'Back to Campus' tab - you will need to be logged in to access this.

Yes. Your CDC vaccination card will be accepted. Please ensure you carry the original document.

You can download your Green Pass via the website https://www.dgc.gov.it/spa/public/home. You will need to enter the code (AUTHCODE) sent to you via SMS or email together with the document number issued when you took the swab or when the doctor certified your recovery from Covid-19.

If you did not receive an AUTHCODE you can retrieve yours via the service online at https://www.dgc.gov.it/spa/public/reqauth

The COVID-19 green certification for vaccination (first dose) is automatically generated 12 days after administration of the vaccine and is valid from the 15th day after the first dose. The Certification after the second dose will be issued within 24/48 hours and will be valid for 9 months.

Note: until the 15th day after the first dose, you will have to undergo Covid-19 testing to access the university for each 48-hour period.

Yes, although it’s not something we recommend.

It would be possible for an individual to attend AUR if they were not vaccinated by undergoing Covid-19 testing every 48-hours – subject, of course, to a negative result.

As a temporary solution to assist non-vaccinated individuals, AUR will facilitate swab testing for the first month of the fall 2021 semester to provide time for vaccination. The assumption is that non-vaccinated individuals will be required to swab test early morning, every Monday and Wednesday, before access to campus. On receipt of a negative result, individuals will be issued with a 48-hour pass to work and participate in classes and campus activities.

This service will be offered for one month only. If individuals have not resolved their vaccination status by the end of September, then, under Italian law, they will not be able to work or attend classes or other activities at the university unless that individual provides a negative swab test, taken privately, for each 48-hour period on campus.

Please note: the university recommends vaccination as the best way to comply with the current regulations and to ensure the safety and wellbeing of our community. The 48-hour testing procedure, while complying with current regulations, has risks attached both in terms of the individual's self-protection but also because the Italian authorities may update their regulations at any time.

For individuals who have been vaccinated with a non-approved vaccine, we recommend you speak to your doctor about the implications/practicalities of being re-vaccinated with an approved vaccine. We can’t make any recommendations about this process. Until you have received an approved vaccine, you will have to undergo Covid-19 testing to access the university for each 48-hour period.

Vaccine medical exemptions must be released by a licensed Italian doctor and must include the following information:

  • Name, surname, date of birth of the subject
  • The phrase “soggetto esente alla vaccinazione anti SARS-CoV-2. Certificazione valida per consentire l’accesso ai servizi e attivita’ di cui al comma 1, art. 3 del decreto legge 23 luglio 2021, n. 105”
  • The expiry date of the certification (latest permitted date: September 30, 2021)
  • The name of the vaccination service or Regional Health Service of the Doctor
  • The doctor’s stamp and signature
  • The doctor’s fiscal code

You will need to be examined by an Italian doctor in order to receive this exemption. Please ensure you have copies of your original health records.

Note: individuals with a medical exemption will be required to swab test for each 48-hour period on campus, as per the Green Pass regulations.

Currently, your only option would be to undergo 48-hour Covid-19 testing. Please see Q5 for details

Yes, there are options for being vaccinated in Italy, under certain conditions.

AUR students who are living/temporarily living in Italy for the purposes of study will have the opportunity to vaccinate. The current process is as follows:

  1. You will need your codice fiscale and your 'permit to stay' - these are the only required items of Italian 'paperwork', but they are essential.
  2. Once you have these, visit https://openvax.aslroma1.it/cittadino/reservations to make your vaccine booking. Note: you will receive the Pfizer or Johnson & Johnson vaccine (find out more about the J&J vaccine here).
  3. Next, the system allows you to select the locality where you would like to receive the vaccine (there are currently three options, and it will depend on availability).
  4. Attend your appointment, ensuring you take with you your passport/Identity card, your Codice Fiscale, and your permit to stay.

Prior to the 14-day period beyond your initial vaccine dose, you will have to undergo 48-hour Covid-19 testing (with a negative result) to access the campus and classes. Your vaccination schedule is dependent on bookings/supply by this service – you may have an extended wait for an appointment.

The university can accept no legal or moral responsibility for any medical or psychological consequences suffered by any individual. The university is bound by the Italian government’s legal regulations.

Yes. These regulations apply to our entire community.

These same regulations apply to visitors to campus. If they cannot show the required documentation, they will not be permitted on campus.

SECTION 2: ON-CAMPUS AND IN CLASS
While the university and the local region have handled the ongoing health emergency with resolve and professionalism, we are not yet back to normal. Covid-19 and its variants are still a threat, and as such, we have to continue to do our best to protect the health and wellbeing of our community – while delivering the very best academic and cultural experience possible.

To some extent, yes. But, overall, no.

  • All community members must still be temperature checked upon entry to campus (while showing your Green Pass).
  • An approved mask must be worn in all indoor spaces on campus.
  • All community members are encouraged to observe dedicated personal hygiene (sanitize your hands regularly).
  • Desks will still be socially distanced at a minimum of 1 meter.
  • Windows (and classroom doors, where possible) will remain open to allow for maximum ventilation.
  • Cleaning detergents and towels will be available in all classrooms - students and professors are requested to clean their areas before and after use.
  • Finally, it is essential that anyone experiencing Covid-19 symptoms (even if vaccinated) report these to the AUR doctor and to Student Life. Contact details can be found on MyAUR.

Although we are planning to be in-person in the classroom for the entire school year, alternative models of delivery and contingency plans remain in place to respond to future government directives and health emergencies. All scenarios offer a pivot to full online delivery should there be a health emergency.

No, this is not an option. Online and/or hybrid classes are not being offered for the fall of 2021 (except students are forced to miss class through Covid-19 illness or quarantine). Through the application of the Green Pass regulations and Lazio’s great handling of the Covid-19 crisis, we know that we can hold in-person classes and offer the unique AUR experience in-person.

Yes. While we have encouraged all students required to vaccinate to arrive in Rome early, we understand that this will not be possible for some. Therefore, we have arranged to deliver classes both in-person and online for the first two weeks of the semester.

Last year, we used an emergency opt-out system for symptomatic and exposed students. In such situations, students are reminded to stay home and complete the online “Opt-Out” form (on MyAUR). This option requires that the student contact our Medinaction doctor (or a base doctor) for health guidance and first recommendations on how long to stay home.

This system will remain in use for this semester

Upon submission, the form automatically alerts the student’s professors, Office of Student Life, and the Dean’s Office. Student Life follows up with the student, and the AUR doctor updates us on outcomes and actions.

This policy allows symptomatic and exposed students to participate in courses remotely for 3 days. The doctor’s report will include recommendations regarding the length of remote lessons after the 3-day initial period. Once the doctor has given the student the all-clear, they will be able to return to the classroom.

Students may only use the emergency opt-out for real Covid-related illnesses or after direct contact with a confirmed positive case. Students cannot use it for any other reason. Students already have a prescribed number of absences; these should be used for absences that are non-Covid related.)

This will depend on the course/courses that you are taking. There are various options for how any program deals with this and your professor will explain which option they have selected.

If there are questions you have that are unanswered here, please drop an email to AUR's Associate Dean of Academic Administration and Chair of the Covid-19 Planning and Task Force, Dru Burtz, at d.burtz@aur.edu. You'll get a direct response and, if this looks like a query that will help others, we'll add it to this page.


Providing false information about vaccination status is a violation of the University Code and of our COVID-19 community standards. Violations may result in disciplinary action up to suspension from the university