According to federal regulations (CFR 668.34), students must maintain Satisfactory Academic Progress (SAP) in order to be eligible for any Federal Student Aid (Title IV). All students must meet the following minimum standards of academic achievement and successful course completion to maintain their Title IV eligibility. The student’s progress will be evaluated at the end of every semester (including summer and winter sessions). Please note that these criteria do not replace the University’s set of policies regarding Satisfactory Academic Progress, but they do apply to students who are enrolled in AUR’s undergraduate programs and partake in Title IV student aid program.  

 

UNDERGRADUATE STUDENTS 

 

GRADE POINT AVERAGE (GPA) 

  1. The student must have a cumulative GPA of at least 1.50 at the end of the first academic year or after completing at least 25 credits. 

  1. The student must have a cumulative GPA of at least 2.00 at the end of the second academic year (or after completing 60 credits) and thereafter. 

 

PACE OF COMPLETION 

The student must complete at least two thirds (67%) of the attempted courses each semester. 

 

MAXIMUM TIME FRAME 

The maximum time in which a student is permitted to complete a degree while maintaining Title IV eligibility is 150 per cent of the published program length. The maximum time frame depends on whether the student is full-time or part-time. 

Example: If the published program length is 4 academic years, the maximum time to complete the program is 150% of 4, or 6 years total.  

 

WARNING PERIOD 

The student’s progress is evaluated at the end of every semester (including summer and winter sessions). If it is found that a student receiving Title IV aid does not comply with the above listed standards, they will be notified of the Federal Aid Warning in writing for the subsequent semester. During that semester, the student will still be eligible for Title IV aid. However, if at the end of the warning period the student still fails to meet the standards, they will lose Title IV eligibility. The student can then appeal the decision to be considered for Federal Aid Probation in which the student can continue to receive US federal loan eligibility if the appeal is approved.  

 

APPEAL & PROBATION 

A student may appeal their loss of Title IV eligibility. They must submit the appeal within two weeks after the last day of classes of the semester. The appeals committee will meet and relay the decision to the student within one month after the submission of the appeal. The appeal committee may determine that the student may be placed on Title IV probation for an additional semester if they decide the student will be able to meet the school’s satisfactory academic progress requirements by the end of the subsequent term. 

 

REGAINING ELIGIBILITY 

Students who failed to maintain eligibility may regain their Title IV eligibility through the appeals process (as described above) or by meeting the Satisfactory Academic Progress standards. 

 
INCOMPLETES, WITHDRAWALS, TRANSFER CREDIT 

  • If a student receives an incomplete or if they withdrew from a course, the credits will be counted as attempted but not completed.  

  • Noncredit courses will not be counted as attempted or completed.  

  • Transfer credits are counted as attempted and completed. 

 

GRADUATE STUDENTS 

To maintain US federal loan eligibility, graduate students must maintain satisfactory academic progress according to the AUR Academic policy here below: 

Standards of Satisfactory Progress: The Graduate School has minimum standards of academic performance and successful course completion that students have to follow in order to remain enrolled at the University. Students are responsible for recognizing an academic difficulty and for taking steps to resolve it. They should consult with their advisor immediately and, if necessary, seek additional assistance. When it is found that a student is in academic difficulty, and depending upon the severity of the situation, the student may receive: 

              • a written warning from the Program Director or Dean when the student receives a W, F or a D, or after the second C. 

              • a written termination of degree candidacy when the student has accumulated three failing grades (grades of F or D). 

After the first semester, a graduate student who has received a written warning will also receive a Federal Aid Warning for the subsequent semester. If the student does not return to good academic standing after the subsequent semester, the student will be deemed ineligible to receive US federal loans.  

The student may appeal this decision and if the appeal is approved, the student will be granted eligibility for a future semester/s on a Federal Probation status. See Appeal & Probation section above.

The maximum time in which a graduate student is permitted to complete a Master’s degree while maintaining Title IV eligibility is 150 per cent of the published program length. The maximum time frame depends on whether the student is full-time or part-time. 

Example: If the published program length is 1.5 academic years, the maximum time to complete the program is 150% of 1.5, or 3 years total.  

 

ALL STUDENTS

RETURN OF TITLE IV FUNDS  

 

If a student (undergraduate or graduate) withdraws from AUR and has received financial aid, the student will be expected to pay back the amount of the financial aid that was not earned. The amount that students must return is determined on a proportional basis up to 60% of the entire term. If the student completed 20% of the term, the student has earned 20% of the total aid scheduled to be received. If a student completed more than 60% of the term, they have then earned all of their financial aid.  

 

The withdrawal date is the date you inform the University you have chosen to withdraw. The Registrar’s Office keeps this date and it is used to calculate the amount of financial aid that must be returned. 

 

Funds must be returned in the following order: 

  1. Unsubsidized Federal Direct Stafford Loans 

  1. Subsidized Federal Direct Stafford Loans 

  1. Federal PLUS Loans received on behalf of the student or in the graduate student's name

 

Below are two examples of the calculations used to find the amount a student is expected to repay based on the date they withdrew: 

 

Example 1 

Remus withdrew from AUR on January 30th. The term he withdrew from began on January 5th and lasted 70 days. Remus has attended 26 days and has therefore earned 37 percent of his financial aid (26 days divided by 70 days equals 37 percent). 

 

Remus received in aid: 

$1000  Unsubsidized Federal Direct Loans 

$3500  Subsidized Federal Direct  Loans 

$4500 Total aid received 

 

  1. The amount of aid earned is 37% x $4500 = $1665 

  1. The amount of unearned aid is: $4500 - $1665 = $2835 

  1. Remus was charged $2500 in tuition. Percentage of his unearned aid is: 100% - 37% = 63%. Therefore, $2500 in tuition x 63% = $1575 

  1. The amount Remus must return is the lesser amount of steps 2 and 3; therefore in this case it is $1575. 

  1. Going by the order of funds to be returned, Remus would return first unsubsidized loans, and then subsidized, and finally Parent PLUS loans, until the total $1575 has been repaid.  

 

Unsubsidized Federal Direct Stafford Loans:  $1000 - $1000 = $0 

Subsidized Federal Direct Stafford Loans: $3500 - $575  = $2925 

 

Total Returned $1575 

The total returned is the amount that will be billed to Remus’s student account from his aid. 

 

Example 2 

Romulus withdrew from AUR on January 20th. The term he withdrew from began on January 5th and lasted 70 days. Romulus has attended 16 days and has therefore earned 23 percent of his financial aid (16 days divided by 70 days equals 23 percent). 

 

Romulus received in aid: 

$500  Unsubsidized Federal Direct Stafford Loans 

$4500  Subsidized Federal Direct Stafford Loans 

$5000 Total aid received 

 

  1. The amount of aid earned is 23% x $5000 = $1150. 

  1. The amount of unearned aid is: $5000 - $1150 = $3850. 

  1. Romulus was charged $1250 in tuition and $1000 in housing. Percentage of his unearned aid is: 100% - 23% = 77%. Therefore, $2250 x 77% = $1732.50. 

  1. The amount Romulus must return is the lesser amount of steps 2 and 3; therefore in this case it is $1732.50. 

  1. Going by the order of funds to be returned, Romulus would return first unsubsidized loans, and then subsidized, and finally Parent PLUS loans, until the total $1732.50 has been repaid.  

 

Unsubsidized Federal Direct Stafford Loans:  $500   - $500  = $0 

Subsidized Federal Direct Stafford Loans: $4500 - $1232.50  = $3267.50 

 

Total Returned $1732.50 

The total returned is the amount that will be billed to Romulus’s student account from his aid.